Dora+ mobility scholarships

The aim of the Dora Plus programme is to improve Estonia’s visibility and attractiveness as a destination for studying and research as well as to increase the international competitiveness of Estonian higher education. The programme is implemented with the support of the EU Regional Development Fund.

The first activity of the Dora Plus programme is focused on the study and research-related outgoing mobility of young researchers and master’s students of Estonian higher education institutions (HEI).

With the help of this activity, young researchers and master’s students from Estonian higher education institutions can participate in conferences, seminars, courses, or other professionally relevant activities that take place abroad. The grantees are chosen by the higher education institutions. Each institution has a Dora programme coordinator who advises the applicants. 

The scholarship is for the study visits that end 31 December 2022 at the latest.

The first activity is divided into two sub-activities:

Short study visits scholarship

This scholarship is meant for master’s and PhD students, resident physicians, and young faculty members of Estonia’s higher education institutions. They can apply for this scholarship to participate in research conferences, seminars, courses or other study and research related activity that takes place abroad.

Participation in a virtual event is supported if the event had taken place abroad on-site but was cancelled due to restrictions of the COVID-19 pandemic and the grantee has an active role at the event (presentation, participation in discussions or lead the debate, an article in a conference publication, etc).

A short study visit may last up to 30 days (including the time needed for travelling). The length of the study visit is determined based on the official programme of the event or the timetable provided in the individual work plan.

Additional info: 

Carmen Raudsepp
Senior programme officer
Scholarships and grants office
+372 730 0121
carmen.raudsepp@harno.ee

Dora Plus coordinators at HEIs

Guidelines of the Dora Plus short study visits scholarship

Applying for the scholarship

Application is open for people who are associated with one of the following higher education institutions (HEI) during the scholarship period: Baltic Methodist Theological Seminary, Estonian Academy of Arts, Estonian Academy of Music and Theatre, Estonian Academy of Security Sciences, Estonian Aviation Academy, Estonian Entrepreneurship University of Applied Sciences, Estonian Business School, Estonian Free Church Theological Seminary, The Estonian Military Academy, Estonian University of Life Sciences, The Institute of Theology of the Estonian Evangelical Lutheran Church, Pallas University of Applied Sciences, Tallinn Health Care College, Tallinn University, Tallinn University of Technology, TTK University of Applied Sciences, Tartu Health Care College, Tartu Theological Seminary, University of Tartu.

The scholarship applications should be submitted to the home institution that selects the grantees. The Education and Youth Board concludes the scholarship contract and makes the scholarship payment.

A higher education institution may allocate the scholarship to a person who is associated to that institution and who is a:

  • Master’s or PhD student;
  • Student of an integrated study programme who has accumulated at least 180 credit points;
  • Resident physician who isn’t older than 35 years (as of the first day of the study visit); or
  • Lecturer or researcher who isn’t older than 35 years (as of the first day of the study visit) or who has defended their PhD degree less than 5 years ago.

The HEIs choose the grantees based on the scholarship guidelines, institutional priorities, and other conditions as well as the quota that has been allocated to them by the Board.

The HEIs can forward their lists of grantees to us by the 10th of each month (except July). Each HEI has the right to decide when their application deadlines are.  

You can ask for additional information about the application deadlines and conditions from the Dora Plus programme coordinator at your institution.

The scholarship applications should be submitted to the home institution that selects the grantees. You can ask additional information about the application deadlines and conditions from the Dora Plus programme coordinator at your institution.

The higher education institution sends us a list of their selected grantees. After that, we will notify the grantees by email and the grantee must submit an application with the following documents in our application system:

  • Event programme or individual work plan approved by the thesis’ supervisor/direct superior;
  • Registration confirmation or invitation;
  • Invoice of the participation fee and confirmation of payment.

APPLICATION SYSTEM

The scholarship amount is calculated based on fixed unit prices for daily allowance and accommodation and travel costs. The participation fee is reimbursed based on actual costs. Regardless of the amount of the participation fee, the duration of the study visits or the distance of the destination, the scholarship amount cannot exceed 2000 euros.

The number of days supported by the Dora Plus scholarship is determined based on the official agenda of the event or the timetable given in the individual work plan. In justified cases up to two additional days may be awarded for travelling (one day before and one day after the event/individual work). Funding of additional days is considered justified when travelling on the same day is not possible, if it’s too complicated and time-consuming or if it doesn’t leave adequate time to prepare for the presentation.

Travel grant 

The travel grant is meant to help cover the expenses of a round trip. The start and end point of the study visit is considered to be the same city. As a rule, it’s the city where the sending institution is located but in justified cases, it can also be a city abroad (if the sending institution deems it necessary). The destination of the study visit is the city where the event or individual work takes place.

The amount of the travel grant depends on the distance between the point of departure and destination. The distance is calculated with the European Commission's web-based calculator.

  • If the distance between the point of departure and the destination is up to 99,99 km (inclusive), the travel expenses are reimbursed after the end of the study visit in the amount of up to 180 euros based on expense receipts.
  • If the distance between the point of departure and the destination is 100 km or more, the travel expenses are reimbursed based on fixed unit prices as shown below
Distance from city to city
(one way)
Grant for a round trip
100 - 499 km 180 euros
500 - 1999 km 275 euros
2000 - 2999 km 360 euros
3000 - 3999 km 530 euros
4000 - 7999 km 820 euros
8000 ≥ km 1100 euros

Daily allowance

The fixed rate for daily allowance is 32 euros per study visit day.

Accommodation grant 

The accommodation grant is paid for the period when the event or individual work takes place. In justified cases one day before and one day after the event can also be taken into account. The accommodation grant is calculated based on the following fixed unit prices:

Scholarship period Accommodation grant per night
2 - 6 days 80 euros
7 - 14 days 60 euros
15 or more 35 euros

Participation fee

The participation fee is reimbursed based on actual costs. After the end of the study visit the grantee must submit an invoice for the participation fee as well as a payment proof (account statement, payment order) unless these documents have already been submitted with the application.

If the participation fee includes accommodation costs related to the event, it is possible to apply for an accommodation grant for the night before and the night after the event if it’s not included in the participation fee.

If the participation fee has been paid in cash on the spot, the invoice must be accompanied by a document certifying the payment or an explanation of the grantee, stating the reasons for the cash payment and confirming that the same cost will not be covered from other sources.

If the event takes place virtually only the participation fee will be reimbursed.

To receive the scholarship payment in advance, the documents necessary for concluding the contract must be submitted no later than 4 weeks before the start of the event. After that, we will review the submitted documents and ask for additional information if necessary. If the application and additional documents meet the requirements, we will prepare a contract. After the contract has been signed by both parties, we will make the scholarship payment.

Within 15 days after the end of the study visit the following documents certifying the use of the scholarship must be submitted:

  • Official confirmation letter from the host institution or event organiser;
  • Invoice for the participation fee and a payment proof (in case the participation fee was covered with the scholarship);
  • final programme/schedule (if it wasn’t already submitted with the application).

The report form and the additional documents can be submitted through our application system.  Paper documents must be submitted as a scanned copy.

APPLICATION SYSTEM

PhD student mobility

This scholarship enables the PhD students of Estonian universities to study in foreign universities or research institutions. Students can also take part in trainings or study-related internships, do individual work, work in a laboratory, participate in fieldwork and consultations.

A PhD student may receive this scholarship more than once during their study period. A study visit must last at least 31 days and the total length of the scholarship period(s) mustn’t exceed 10 months.

​Additional info:

Eneli Külaots
Senior programme officer
Scholarships and grants office
+372 7300 716
eneli.kulaots@harno.ee

Dora Plus coordinators at HEIs

Guidelines of the Dora Plus PhD student mobility scholarship

Applying for the scholarship

Application is open for PhD students who are studying in one of the following Estonian universities during the scholarship period:

  • Estonian Academy of Arts
  • Estonian Academy of Music and Theatre
  • Estonian Business School
  • Estonian University of Life Sciences
  • Tallinn University
  • Tallinn University of Technology
  • University of Tartu

The scholarship applications should be submitted to the home university who selects the grantees. The scholarship contract is concluded and the scholarship is paid out by the Education and Youth Board.

The universities can forward their lists of grantees to us five times a year: 1 March, 1 June, 1 September, 1 October and 1 December. The university has the right to decide what are the application deadlines at the university. The universities choose the grantees based on the scholarship guidelines, institutional priorities and other conditions as well as the quota that has been allocated to them by the Board. 

You can ask for additional information about the application deadlines and conditions from the Dora Plus programme coordinator at your university.

After the university has sent us their list of selected grantees, we will send the grantees a notification email. After that the grantee must submit an application in our application system. In addition to filling in the application form, the following documents must be uploaded to the application:

  • Work plan for the scholarship period. The work plan must include the name of the grantee, the name of the host institution and the dates of the study visit. The work plan must give an overview of the activities that will be carried out during the study visit.
  • Confirmation of acceptance from the host institution for the scholarship period. The confirmation must be on an official letterhead and signed by a representative of the host institution.
  • If there is no host institution and the purpose of the study visit is to work in a library, the grantee must submit an excerpt from the institution’s webpage that shows that they have access to the library’s services during the study visit.

You can ask for additional information about the application deadlines and conditions from the Dora Plus programme coordinator at your university.

APPLICATION SYSTEM

The scholarship amount is calculated based on fixed unit prices for subsistence grant (a fixed amount per day) and travel grant (a fixed amount for a round trip).

Subsistence grant

The subsistence grant is meant to help cover the accommodation and living costs during the study visit. The subsistence grant can be paid for a period that has been indicated in the work plan submitted with the application. In justified cases, up to two extra days for traveling can be added to the study period (one day before and one day after the study period). The need for extra days must be indicated in the application form. The final scholarship period and amount is set in the scholarship contract.

Here you can find the list of countries with their respective unit prices for subsistence grant (in euros).

Travel grant

The travel grant is meant to help cover the expenses of a round trip. The start and end point of the study visit is considered to be the same city. As a rule, it’s the city where the home university is located but in justified cases it can also be a city abroad (if the sending university deems it necessary). The destination of the study visit is the city where the host institution is located. It is not possible to receive a travel grant for a one-way trip.

The travel grant is meant to help cover all travel-related costs, including transportation to the airport and from the airport to the destination. The amount of the travel grant depends on the distance between the point of departure and destination. The distance is calculated with the European Commission's web-based calculator.

If the distance between the point of departure and the destination is up to 99,99 km (inclusive), the travel expenses are reimbursed in the amount of up to 180 euros based on expense receipts.

If the distance between the point of departure and the destination is 100 km or more, the travel expenses are reimbursed based on fixed unit prices as shown below:

Distance from city to city
(one way)
Grant for a round trip
100 - 499 km 180 euros
500 - 1999 km 275 euros
2000 - 2999 km 360 euros
3000 - 3999 km 530 euros
4000 - 7999 km 820 euros
8000 ≥ km 1100 euros

To receive the scholarship payment in advance, the documents necessary for concluding the contract must be submitted no later than 4 weeks before the start of the mobility. After that we will review your application and ask for additional information if needed. If the application and the additional documents meet the criteria, we will compile the scholarship contract. After the contract has been signed by both parties, we will make the (first) scholarship payment.

The scholarship is paid out for 3 months at a time. The first instalment, which includes the subsistence grant for the first 3 tuition months as well as the travel grant, will be paid out no later than 2 weeks before the start of the study periods abroad, but not before the scholarship contract has been signed.

Each subsequent payment will be made after the grantee has submitted a certificate of attendance for the previous three months issued by the host institution. The certificate should be sent by email to eneli.kulaots@harno.ee.

Interim report

The scholarship is paid out for 3 months at a time. If the study visit lasts 4 months or longer, the grantee must submit a certificate of attendance after each three-month-long period. If the study visit lasts 7 months or longer, the grantee must also submit a work plan for the scholarship period (only if the work plan submitted with the application was provisional). The work plan must be signed by the supervisor at the home university.

These documents should be sent by email to eneli.kulaots@harno.ee.

Final report

Within 15 days after the end of the study visit, the grantee must submit the final report. The report form is available in the application system after the contract has been signed. The final report includes:

  • An official certificate of attendance issued by the host institution. The certificate must include the exact dates of the study visit and it mustn’t be issued before the last working day of the study visit (or it can be without an issue date). If the period shown on the certificate is shorter than was set in the scholarship contract, then the subsistence grant for the missing days must be repaid. If the study visit was shorter than 31 days, the entire scholarship must be repaid.
  • Final work plan (if the work plan submitted with the application was provisional). The work plan must be signed by the thesis’ supervisor at the sending university. If, according to the contract, there was no host institution, a detailed work diary for the scholarship period must be submitted. The diary must be signed by the grantee and their thesis’ supervisor at the sending university.
  • If the distance between the point of departure and destination was below 100 km, the necessary transport expense receipts must be submitted.
  • If, according to the contract, there was no host institution, the grantee must submit the boarding passes. Based on these we will determine the length of the period spent abroad.

APPLICATION SYSTEM

Dora Plus coordinators at HEIs

Last updated: 10.11.2021